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Tutorials and tips

Creating a Working Schedule

As our app allows users to move tasks on the Gantt chart with simple drag-and-drop actions, it also has to be able to recalculate these tasks on the spot. In order to be able to do this efficiently, it needs to be able to identify which days are valid working days and which are non-working days (days off or holidays). Jira's default work schedule will always treat weekdays (Mon-Fri) as 5 valid working days and weekends (Sat-Sun) as days 'off'. BigGantt and BigPicture let administrators to configure their own schemes of working and non-working days. This means, that you can configure the weekends, holidays and vacations and all tasks' duration times will automatically be longer if these days are in-between task's time period.

For instance, let's say we add a 2-day issue to begin on Friday, start working on it, and have Saturday and Sunday marked as non-working days. This means that the issue will span through the weekend until Monday, the 2nd day of our designated task time.

Users can create their own templates of non-working days in Jira Administration Panel ('Cog Icon') → Add-ons → (BIGGANTT / BIGPICTURE) 'Working Schedule'. These predefined schedules can later be used as templates in Programs to save time. The first thing you will see is the Template Creator. You can save your non-working days scheme configuration as templates to reuse them later within different Programs. Start by clicking 'Create a New Template' button and entering the desired title to show all available options.

 

Configuration and Customization

This comes in two parts. The first one is a checkbox list with all days of the week. This is the easy way to schedule weekends and other days 'off-work' that would occur periodically. Simply tick boxes next to days of your choice.

The second part is far more detailed, as it features a full calendar. Here you can select specific days including national holidays, vacations, etc. All single-day change which you make will appear below the calendar, and by clicking the 'X' icon next to a given date you can quickly delete it from the exceptions list, without looking through the whole calendar. 

Please always make sure to 'Save' your preferences whenever you leave the menu in order not to lose any changes you've made. If everything goes smoothly, you will see a green notification pop up at the top, saying that your settings are saved and you are good to go.

Working and Non-Working Days

Either we decide to 'Create' a new or 'Edit' an existing Working Schedule, we can define Working and Non-Working Days, by clicking each date in the calendar. Weekends are marked by the blue colored square, holidays and any other non-working days of our choice are marked by the slightly darker (navy) blue color, and white boxes are days in which we are working on our Project.

HIGHLIGHTS

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