Defining the scope of the Program
Program's scope is defined by the range of data which Scope Owner has access to. Once you create the Program there are two options:
- start adding tasks manually
- add existing data to the Program.
Name of the currently used Jira instance.
BigPicture 8 will allow you to sync with Trello boards and other Jira instances.
A.k.a. Scope Context User - a user in whose context data (Jira issues) synced with Programs will be pulled to it, based on the scope and range of permissions which that specific user has.
Sync the Program based on selected Boards, JQL filters or Projects.
It is possible to add Jira issue versions, components, sprints and backlog, or Projects as task.
In case of version and sprints, the start and end dates (release date in case of versions) will synchronize with Jira and other Program Boxes.
As Projects, backlogs and components do not have start and end dates the synchronization occurs between Program Boxes only.
|Manually added tasks|
Manually added tasks are those which do not fit the scope filter but were added by the user using the app's modules +Task button (via Gantt and Board modules.
Earlier versions of the app had a 'Remove tasks not in filter' feature and all the tasks which do not fit the scope filters will be added to the "manually added task" list in this view.
Saving the scope
The app will validate the scope and if errors occur then saving the scope will be disabled.
If the scope is defined correctly (tasks exist and the filters are not corrupted or ) the total number of tasks will be displayed.
Saving will be disabled if one of the following occurs:
- at least one item in the scope definition is incorrect or doesn't exist (for example: JQL Query is incorrect, Scope Owner doesn't exists, added Project doesn't exists, etc.)
- total number of tasks is greater than the task limit set for Programs.
When the total of task exceeds 25000. a warning about the loading time will appear:
"X tasks in the scope. Synchronization may take a bit longer..."
The warning will appear in case the task limit in Technical configuration - General - Task configuration is not defined or exceeds 25000 tasks.
When a task is added manually and updated such that it fits the filter described in Automatic rules section it will be classified as a duplicate (alternatively, when the Automatic rules are updated and manually added task now fits the filtering criteria).
Scope misconfiguration errors warnings
The warning states, that you have added a JQL to Program's scope a which leads to an item that does not exist (such as a filter or a project) or you don't have permission to access:
'Scope misconfiguration! A value with ID '10375' does not exist for the field 'id'. user: (...)
To avoid such warnings, run a JQL using Jira issue search first to see if the results are what you aim for in your Program.